Conference Interpreting Service

Assignments exceeding 60 minutes require two interpreters, alternating approximately every 30 minutes.

• When not actively interpreting, each interpreter provides essential booth support to their colleague.

• Interpreters may not be assigned additional tasks or separated to cover parallel meetings.

• Clients are kindly requested to provide all relevant preparation materials at least three business days prior to the start of the assignment.

• These materials enable interpreters to study and prepare thoroughly for your project.

• If necessary, a confidentiality agreement (NDA) can be signed.

• If no materials, presentation decks, or specific information are provided, abc Productions cannot guarantee the quality of the rendition.

• Interpreters reserve the right to monitor and control their professional image.

• This includes the right to charge a recording fee (30%), to request access to the recording, and to be informed of how and when the recording is used, and when its use ceases.

We value your time as much as we value ours. Once a service is confirmed, the interpreter reserves the necessary time for your case, including essential prior preparation. By booking our services, you reserve a dedicated slot in our calendar that immediately becomes unavailable to other clients.

Therefore, the following interpreting cancellation policies apply:

• 30+ Days Notice: No cancellation fee.

• 15 to 29 Days Notice: The Client is responsible for 50% of the total service fee.

• 14 Days or Less Notice: The Client is responsible for 100% of the total service fee. This includes missed appointments, no-shows, active suspensions of the event, or cancellations during the service.

• Out-of-Pocket Expenses: Regardless of the notice provided, any non-refundable expenses already incurred by abc Productions (e.g., travel, accommodation, or specialized equipment) will be billed to the Client at 100%.

• Administrative Fees & Refund Processing: A non-refundable 10% administrative fee applies to all eligible refunds, deducted from the total amount paid. Approved refunds will be processed within five (5) business days to the original payment method.

• Force Majeure: In the event of a Force Majeure, standard cancellation fees shall be waived, and any paid deposits will be retained as a full credit toward future services.

Cancellation Procedure To be considered valid, all cancellation notices must be submitted in writing via email to admin@abcProductions.llc. The notice period is calculated from the exact date and time the written cancellation is received.

• The request and booking of translation services constitute a binding contract.

• By authorizing abc Productions to provide the services described under “Service Request and Booking” and/or by receiving such services, the Client assumes all payment obligations as well as the commercial and legal responsibilities established or implied in this document.

• The Client acknowledges and agrees to these Terms and Conditions set forth herein and acknowledges their legally binding nature.

All services requested by the Client will be provided and must be paid in full, as stipulated in this clause.

We ensure optimal conditions for remote assignments by providing:

• Professional expertise: Experienced conference interpreters proficient in leading virtual platforms (Zoom, Kudo, Webex, Microsoft Teams, Google Meet).

• Remote Studio (If Applicable): abc Productions ensures optimal conditions for remote assignments via a dedicated studio equipped with enterprise-grade primary and dual-backup processing systems, high-speed fiber-optic internet (1Gbps bidirectional) with 5G redundancy, dedicated UPS power backups, and broadcast-quality audio peripherals.

• Payment Schedule:

  • Individuals: 100% advance payment is required at the time of booking, prior to the scheduled assignment.

  • Large Contracts & New Corporate Clients: A 50% deposit is required at the time of booking to secure the dates on our calendar. The remaining 50% balance is due no later than five (5) business days prior to the scheduled assignment. For contracts exceeding $1,500, this policy applies regardless of the client's standard payment terms.

  • Approved Agencies & Firms: Operating on a NET 30 basis; full payment is due within thirty (30) calendar days following the completion of the service.

• Administrative Flexibility: If your organization requires alternate billing arrangements to comply with internal administrative processes, please contact us prior to booking to discuss mutually beneficial solutions.

• Accepted Methods: All valid credit cards and digital wallets are accepted via our secure payment portal. Personal checks are strictly not accepted. Clients are kindly requested to email proof of payment to admin@abcProductions.llc.

Late Penalties: For invoices operating on NET terms, payments not received within the specified timeframe (e.g., 30 calendar days of the invoice date) are subject to a late fee of 1.5% per month (18% annually) on the outstanding balance. The Client agrees to cover any reasonable costs of collection, including attorney fees, should they become necessary.